Joined: 10 Jan 2012
re: Last-Minute Summit Instructions/Information
by Byrcha on Wed Jul 17, 2019 2:57 pm
Weatherstock XI Summit Event Instructions
Dear Weatherstock Bandleader,
Your moment on the summit is approaching: Weatherstock XI is this Saturday, July 20 2019!
On the day of the event, please check in with Aedon or Byrcha any time after 9:30 AM EDT /servertime, but at least a half hour before your set time. Let us know that all band members are accounted for and if there are any problems. Please use this special backstage channel: /joinchannel WSXI. (That stands for Weatherstock XI, same channel we just used at the WCS.) This is preferred over the use of /tell, please.
How Weatherstock will be run:
Here is a detailed overview on how the big event will be run.
1.) The band leader MUST use /joinchannel WSXI to communicate at the summit with the stage crew. This channel is NOT to be distributed to the public. The band leader may designate another band member to be the point of contact, particularly if they have stronger English skills (our apologies that we do not speak all the languages of our music community) or are singing lyrics during their set. The band designee should be attentive to this channel. We recommend it be in a separate chat panel along with your own /raid chat, on a separate part of the screen.
2.) The event will be hosted by the Lonely Mountain Band Kin leader and Mistress of Ceremonies, Byrcha. Please pay attention to what Byrcha says on-stage and react accordingly. We may have to change plans on the fly.
3.) Please pay attention to the stage manager’s (Aedon’s) direction, especially just prior to and during your show. If the band leader is going to be very busy queuing, singing, etc., it is a good idea, again, to have a designated point of contact for the /WSXI channel. (Let Aedon know the point of contact as soon as possible; he may need to contact you regardless for additional information to be included in your introduction.)
Timing and Your Set:
4.) Your band leader will be contacted in the /WSXI channel by Aedon approximately 5-10 minutes before your performance starts. You will be asked to get ready and go behind the Stage (large rock pile) at that point in time. Aedon will be standing in that area where you will await your set, throughout the event. After the previous band leaves the stage you should immediately take it and get ready to play your first song -- while Byrcha introduces your band! When the introduction is finished you should be set on stage and begin to play -- the timer starts as soon as Byrcha completes your introduction.
5.) Each band at the summit has exactly 15 minutes, NO MORE, for their ENTIRE show. They will be timed by LMB. This includes song queuing, banter, encores, emoting, everything. That's 15 minutes total, no extra time for encores even when the audience asks; it isn't fair to the other bands to allow anything more. We recommend that you plan for approximately 12-13 minutes of music in case of slow queuing or other issues. After the Mistress of Ceremonies (Byrcha) introduces you, time will start immediately. The stage manager will notify you of time remaining in the /WSXI channel at ten minutes and five minutes, approximately.
6.) Please leave the light shows and special effects for another day! We beg of you not to use fireworks, forced emotes, festival emotes, runes, horses, or other items that may cause severe lag and possible server crashes due to the large population of players we expect.
7.) The show must go on! Please be aware that lag can be severe at the summit during the event, so use multi-boxing at your own peril! We highly recommend that all of your musicians are actual individual players. If you run into trouble due to a disconnect of a band member, you should be prepared with back-up songs that require fewer musicians and/or have extra band members willing to step in. You can have extra band members on the stage as backups, and have them air-play unless they are needed for an emergency.
8.) Server crashes are a possibility and a scenario that will be prepared for by the Lonely Mountain Band. You will not be short-changed if the server crashes during your performance. If the server crashes during the event, the show may run into overtime and your slot may be pushed back. The Lonely Mountain Band team will use their judgment on determining when the show can continue after a server crash. We have a fair amount of experience with this but are hoping for the best this year.
Fairness and Fun:
9.) Bands who badmouth another band or are in any way unfair to any other band may not be welcome at future LMB events, at the discretion of the Lonely Mountain Band. Please enjoy this opportunity to share your music with the game community.
10.) Bands who deliberately run over their time slot may not be welcome at future LMB events, at the discretion of the Lonely Mountain Band. We have 26 bands to get through, plus the Mega-Band, and a Special Guest, so it is important for the wellbeing of all to stay on schedule (server crashes notwithstanding).
11.) The Lonely Mountain Band Mega-Band will be playing an opening set as folks gather; please do not show up to play an impromptu set beforehand.
12.) Please do not hold a practice at the Summit during the event, as this will confuse the audience and distract from other performers. You can hold a quick sound check if necessary (e.g., single notes to hear instruments) just outside the entrance to the summit area.
13.) The Lonely Mountain Band has a Security Team that will escort or summon you to the Summit of Weathertop starting at 9:15AM /servertime (EDT). Nearest stables are the Forsaken Inn, Candaith's Camp (accessible from from Saeradan's Cabin in Northern Bree Fields), and Ost Guruth. However, we do recommend you place your musicians near the Summit (not directly on the Summit) prior to logging in on the big day.
14.) You can arrange separate travel help, layer-wrangling and transport, with our Security Staff via the /WSXI channel.
NOTE: This year we are not gathering at the Forsaken Inn, nor do we have a Mounted Procession to the Summit. All events take place on the summit of Weathertop to better manage the lag spikes from mass arrivals at the summit in a short time.
15.) After the invited bands have played, there will be a closing set by the Lonely Mountain Band Mega-Band.
16.) A Special Guest will be joining us at 6:00 pm EDT /servertime – Cory Olsen, the Tolkien Professor! Professor Corey will hold a lecture for those interested. This is especially scheduled with the Tolkien Professor in advance, so all the more reason that we need to stay on schedule throughout the day.
17.) This will be followed by a mounted procession to the Bree Festival Grounds Stage for an open-stage after-party (optional).
This may seem like a lot of rules and guidance, but it will go smoothly if they are followed. Please ENJOY your Weatherstock experience and all the terrific music played that day!
Let us know if you have any questions and thank you in advance. We can be contacted via PM here.
Byrcha, Leader of the Lonely Mountain Band
- main: Byrcha (pronounced: BUR-ka), Hobbit treasure-hunter
- Landroval alts: Braxwald, Brenthiel, & Hathellaith (LMB); Belyndil (Ales and Tales); Yahr (Lonely Mountain Brewery); Byrkhild, Byrchette, & Byrchetta (Secret Pie Vault); Byrwing (Sisters of the Moon); Byraen; Byrwen (Ithil refugee).